Additional Information

This is for those little extras which can make all the difference, but have no place in the normal guidelines for using the system.

Companion Papers

If you see this symbol handshake icon at the top of the page it means that there is a companion paper. A companion paper will be selected by the Editor. It is a useful tool to 'link' similar papers together, e.g. Part 1 and Part 2 from the same author or similar topics by different authors. By clicking on the icon you will be taken to the list of companion papers. This information is only visible to the Editor(s) and the Journal Administrator.

How to add a note (and who can see them)

A note can be seen by the Editor(s) and the Administrator/Editorial Assistant. It cannot be seen by the author(s) or the reviewer(s). If there is a note, there will be a small 'post-it note' shaped icon note icon at the top left of the screen near the manuscript ID. Clicking on the icon will take you to the notes section. The note will be visible on the Manuscript Information page, the Audit Trail and the Manuscript Files page.

If you wish to add a note, scroll to the bottom of the Manuscript Information page. Here you will find the Notes section. Click Add note. Complete the required fields and save. There is no limit to the number of notes that can be added.

Unsubmit function

The unsubmit function is particularly useful for brand new submissions where the author has failed to anonymise their paper or where they have submitted their paper to the wrong Editor. It does not delete anything the author has typed in, but does allow the author to resubmit their paper correctly.

To unsubmit a paper, go to Manuscript files and select the unsubmit link. An e-mail will pop up in which you can explain why you are returning the paper to them. DO NOT use this function for papers which have been out for review as it will delete the history of the paper.

Withdraw function

The author is unable to withdraw their paper - they must e-mail either the journal Administrator or the Editor in order for them to withdraw their paper. To withdraw a paper, go to the Manuscript Files page and select the Withdraw link. This will return the paper to the author but will not allow the author to resubmit this particular paper. It will show on the author homepage as withdrawn.

What's the difference between unsubmit and withdraw?

The main difference is that unsubmitted papers are returned to the author as a 'draft' which allows them to resubmit the paper, if a paper is withdrawn it cannot be resubmitted.


Placeholders can be used when compiling an issue (from the Publisher Centre). They can be used to indicate an Editorial or news item which is to follow.

Broadcast e-mails

Broadcast e-mails are a useful way to contact all registered users on your journal site. You can specify if you wish to e-mail authors only, reviewers only, EAB members or all registered users. You can also check which users received the message as the sytem stores the message and records the number of successfull deliveries and the number of failures.

Personal designations

Personal designations are used to highlight which registered users are EAB members, ERB members.


There are a variety of search options available. You will only be able to search your own journal as each site is unique and is not linked to another site.

The Audit Trail

- what is it?

- and how to add to it.

- can I resend e-mail messages from the audit trail?


There are a huge number of reports available, all of which can be viewed on screen (without having to download special software) or exported as a CSV file to excel. Report data can be calculated for specific time periods. You can for instance check reviewer information, accept reject ratios, active users, time from submission to decision and many more. Once the report has been run, it can be further expanded to show specific manuscript information.