Returning Papers to Authors

An author has e-mailed me asking to withdraw a paper - how do I do this?

If the author has made an error in their manuscript submission and wishes to edit it or if the journal would like to withdraw the submission from peer review, the Administrator can perform these actions in the Manuscript File tab's Change Manuscript Status section.
You should only unsubmit a manuscript that has not yet begun the peer review process because unsubmitting removes all the manuscript history (but does not delete any other information). Clicking this link places the manuscript in the author's Unsubmitted Manuscripts list. Since it retains its Manuscript ID number, it is assumed that the manuscript will be submitted again. Often, resubmit is used when an author has additions or removals to make to the manuscript files.

This action takes the manuscript out of the peer review process and places it back into the author's dashboard, in the Withdrawn Manuscripts list. The manuscript ID number is no longer used by the system and cannot be resubmitted.

Important Note: If you need to withdraw a manuscript that has already begun the review process, first remove all reviewers.

The author has not submitted an anonymous file - what do I do?

We recommend that you unsubmit the manuscript to return it to the author and ask that they make the paper anonymous.  If time is short you can replace the authors manuscript with an updated version.

How do I update an author's manuscript files?

To update manuscript files:

  1. Go to the Manuscript Files tab of the submitted manuscript.
  2. Download the file you wish to edit.
  3. Go to File....Save As...and save the file to your computer (in an easy-to-remember location).
  4. Make the necessary edits, click Save, and then Close.
  5. Go back to the Manuscript Files tab of the submitted manuscript.
  6. Click the "edit details" button for the file you wish to update.
  7. Click the browse button, find the file you edited, highlight it, and click Open.
  8. Click Upload (this sometimes takes a minute: the file is sent to MC and converted to PDF).
  9. When finished you'll see a new version under "Version History"; click Save.

When I finished editing my Decision page, I clicked the "Commit Decision" (or "Create Draft E-Mail") button and the system logged me out. What happened?

This can occur when you copy and paste your decision comments from Word and the text contains illegal characters (those not recognized in plain text). If you want to copy and paste text, you can avoid the potential of illegal characters by creating your text in a plain text editor like Notepad or WordPad instead of Word.