Selecting and Inviting Reviewers


In many workflows, editors select reviewers and then invite them. After a reviewer accepts an invitation, the manuscript is placed in their Reviewer Centre.

1. Log in to ScholarOne Manuscripts by entering your User ID and Password. Your password is case sensitive.
2. At the Welcome page, click the link to access your editor centre. Your editor centre Dashboard page opens.
3. The Lists section contains the tasks you need to perform. Access the Reviewer Selection task in one of two ways: Clicking the number next to the task name brings you directly to the Action tab for the first manuscript needing action. Clicking the task name itself allows you to view all manuscripts in that queue. Clicking tick in the Take Action column for a manuscript takes you to its Action tab. You are at the Action tab for the manuscript.

How to Identify a Suitable Reviewer

You can identify suitable reviewers in a number of ways:
1. Quick search – Enter the partial name to identify likely reviewers or an asterisk to retrieve all the reviewer names.
2. Related papers search – Enter the keyword/s of the paper in the Areas of Expertise section to retrieve similar papers to establish previous reviewers.
3. Auto-suggest – Use the keywords from the paper to identify reviewers with the same keywords as their stated areas of expertise.
4. Advanced search – You can use a combination of the search fields, including reviewer performance measures.

How to Select and Invite a Reviewer

1. The first action tab is for selecting the reviewer. Use an author's preferred reviewers Search for reviewers using one of the several methods on the -Quick search by first or last name page (types of methods are configured by the journal). Or, you may add a new reviewer through the Create New Reviewer Account section -Related papers search -Reviewer auto-suggest (based on keywords/attributes) -Advanced search on the page. In the search results, click to view the details of a reviewer’s history analysis.
2. Once you have selected the reviewer, the action tab changes to the invitation task. Click invite . An editable invitation email opens. Make any changes or attach files to the email, then click. The email invitation is sent to the reviewer. (If your workflow is configured so that you create the list and another person sends the invitation: Click to forward the completed list to the next person in the workflow.)
3. Reviewer responses: -If automated links are contained in the email invitation, reviewers can respond by clicking the appropriate link. This automates the process of sending the secondary email. If a reviewer responds to you by email, select from the Response dropdown list. Once a reviewer accepts the invitation, another email is sent containing the information the reviewer needs in order to review the manuscript. An editable email displays for sending.

How to Select Alternative Reviewers

 

About the Progress Indicator

Throughout the process of assigning reviewers, the progress indicator shows you exactly what is required for task completion and which steps have been completed. The number of reviews required to make a decision is an editable field.

You can change the number of default reviews required by typing a different number in the field and clicking.

It is possible for a single manuscript to show up in multiple lists/queues on your dashboard. This occurs most commonly when a manuscript is in both Assign Reviewer and Awaiting Reviewer Scores queues. The reason the manuscripts do this is because there are still open invitations waiting for a response to be logged.

Editing Reviewer Reminders

Depending on the journal, you may have one, two, or no reviewer reminders set to go out automatically. You can edit the reviewer reminders from the Reviewer List after the reviewer has been invited. Clicking the edit reminders link brings you to a Reminders popup window. Here you can do the following:
• Deselect the checkbox for sending a reminder
• Edit the date of a reminder

Bypassing the Peer Review Process

To bypass the review process entirely, change the default setting to 0. The manuscript moves to the next action task in the workflow - – typically a Make Decision, Make Preliminary Decision, or Make Recommendation task.

About Viewing Version History

Version history information is available while assigning reviewers to revised manuscripts. This section is located under the Progress indicator.

Viewing Completed Reviews

When the required number of reviews has been returned, they display in the editor’s Make Decision, Make Preliminary Decision, or Make Recommendation action tab. (This is determined by your journal configuration and your editor role.) These Action tabs display only after the required number of reviews are returned. Returned reviews can be viewed at any time by accessing the manuscript.

How to access the Action tab for Viewing Completed Reviews

1. Log in to ScholarOne Manuscripts by entering your User ID and Password.
2. At the Welcome page, click the link to access your editor centre. Your editor centre Dashboard page opens.
3. The Lists section contains the tasks you need to perform. Access the Make Decision, Make Preliminary Decision, or Make Recommendation task in one of two ways: Clicking the number next to the task name brings you directly to the Action tab for the first manuscript needing action. Clicking the task name itself allows you to view all manuscripts in that queue. Clicking in the Take Action column for a manuscript takes you to its Action tab. You are at the Action tab for the manuscript. Your password is case sensitive.
4. From the Reviews section, you can do the following:
• See the reviewer’s name, which is a link for sending correspondence.
• See the reviewer’s recommendation.
• See a link to view the review.
5. Click the view review link. The Completed Review popup displays. Based on the journal’s configuration, the following information is displayed:
• Author-supplied metadata associated with the reviewed manuscript.
• The reviewer’s recommendation.
• The decision of the Reviewer to review any manuscript revisions.
• Comments: View the following: Confidential Comments to the Editor
• Comments to the Author. Reviewer’s comments to the author are included in the Decision Letter email.
6. File Attachments: Here you can manage files. If the reviewer has attached files, you can: View or remove the files. You can also upload new or revised files. If the reviewer marked the file for Author and Editor, you can choose Editor only.
7. You can either rate your reviewer (see #8), or click one of the buttons: Save, Print, or Close Window.
8. Reviewer Rating: If your journal has this feature activated, you can rate a reviewer's score for timeliness and quality. During the reviewer selection process, ratings appear in the “Avg. R-Score” column next to each reviewer’s name. Avg. R-Score is the average all editors have rated this reviewer.